Three ways to capture attendance, one clear result
Pick what suits your company: manual entry by HR, check-in from the Employee app with or without location validation, or a file imported from the biometric device. Sutumatic calculates late arrival, early departure, working hours and penalties by your rules.
| Employee | Method | Result |
|---|---|---|
| SSales staff 1 | App · GPS | On time |
| FTechnician 2 | Device file | Late 20m |
| CCashier 3 | Manual | Early leave |
Capture methods
You can combine them in the same company.
Manual, by HR
Choose the date, shift and branch; the system prepares the shift's employee records to enter or edit check-in/out times, or mark the whole shift present.
From the Employee app
Check in and out from the phone. With GPS enabled, the system validates the employee's location against the workplace and allowed distance.
From biometric-device files
Import Excel (xlsx/xls) or CSV files exported by the device; employees are matched by their device user ID. First punch is check-in, last is check-out.
Flexible shifts, the way your team works
Each shift has its name, hours, employees and weekly rest days, plus an early check-in window and a check-out allowance.
- More than one shift per employee (e.g. morning and evening)
- Shifts that run past midnight into the next day
- Early check-in window and check-out allowance per shift
- Duplicate check-ins prevented; open records handled in the app
| Shift | From | To |
|---|---|---|
| Morning | 09:00 | 12:00 |
| Evening | 16:00 | 21:00 |
| Night | 22:00 | 06:00 next day |
What is calculated automatically?
Late arrival
Minutes after the shift start.
Early departure
Minutes before the shift end.
Working hours
Time between recorded check-in and check-out.
Absence & penalties
Per company policy and the penalty brackets you define.
A real-world example
A 9:00 AM–5:00 PM shift; the employee checked in at 9:20 and out at 4:30:
- Late arrival: 20 minutes
- Early departure: 30 minutes
- Recorded working time: 7 h 10 min
The penalty value depends on the brackets your company defines.
| Employee | Method | Result |
|---|---|---|
| SSales staff 1 | App · GPS | On time |
| FTechnician 2 | Device file | Late 20m |
| CCashier 3 | Manual | Early leave |
Real-world scenarios
How different companies use attendance in Sutumatic.
Several branches
Record attendance by branch and shift, and review each shift report per branch.
Restaurant night shifts
A shift that starts in the evening and ends after midnight is counted on the right day.
On-site teams
Employees check in from the app, and the system validates they are within the workplace radius.
A company with a biometric device
Export the attendance file from the device and import it; the system matches employees and finds their shift.
Leave and holidays are taken into account
Attendance works with public holidays, weekly rest days and approved leave, so an employee on approved leave is not marked absent. Actual attendance on a public holiday can also be recorded.
- Public holidays and weekly rest days
- Approved leave considered when calculating absence
- Record actual attendance on holidays
| Type | Employee/day | Status |
|---|---|---|
| Annual leave | Accountant 1 | Approved |
| Sick leave | Technician 2 | Pending |
| Public holiday | Holiday | Set |
Frequently asked questions
Do I need to replace my biometric device?
No. Export the attendance file from your device as Excel or CSV and import it into Sutumatic; the system matches employees by their device user ID and finds their shift.
Can employees check in from their phone?
Yes, from the Employee app. Your company can enable GPS validation against the workplace location and allowed distance, or allow check-in without location validation.
How are working hours and lateness calculated?
Late = minutes after shift start; early departure = minutes before shift end; working hours = time between recorded check-in and check-out. Example: 9:00–5:00 shift, in at 9:20, out at 4:30 → 20 min late, 30 min early, 7h 10m worked.
Can I work with several branches?
Yes. Employees are linked to a branch and department, and attendance is recorded and reviewed by date, shift and branch.
Keep reading
Payroll
Prepare monthly payroll from salary components, advances and penalties, then post the payroll journal entry and transfer payment from cash or bank inside Sutumatic.
Read moreLeave & reports
Define leave types and balances, record and approve leave, manage public holidays, and see attendance reports by shift and by employee, including penalties.
Read moreEmployee app
The Employee app by Sutumatic is the employee's workspace, based on their permissions: attendance, tasks, advances, notifications and a field-team track. Available on iPhone.
Read moreLet's map your HR cycle together
Tell us your headcount and what you need — we'll walk you through the system with sample data close to your reality.